Employer Guidance On How To Approve Funding In The Apprenticeship Service

✅ Step 1: Log into the Apprenticeship Service

Go to: Sign in to your apprenticeship service account - GOV.UK
Use your employer credentials to access your Employer Apprenticeship Service (AS) account.

🔍 Step 2: Identify Learners Awaiting Funding Approval

From the homepage, go to:
- "Apprenticeships" section
- Select "Apprentices" or "Manage your apprentices"
You will see a list of learners associated with your account.
Filter or scroll through the list to locate any learners with pending funding approval status.
Alternatively, funding requests ready for your action will often appear in the “Your cohort requests” section under “Ready to review” tab

🎯 Step 3: Review and Select the Learner

Click the name of the learner you wish to approve.
Check the details:
- Start and end dates
- Costings (TNP1, TNP2)
- Training provider details
Ensure all information is correct before approving.

📝 Step 4: Approve the Funding Request

In the learner’s profile, click “Edit” next to "Apprentice details" if you need to amend:
- Start/end date
- Training details
After making any required edits, save changes.
The record will be sent to the training provider to confirm before the system is updated

.Once the training provider confirms, the status of the learner will update in your account.

📦 Step 5: For Levy Transfers or Change of Employer

If the learner’s funding is moving between accounts (e.g. due to a change of employer or Levy pot):

The new employer must give ‘provider permissions’ to the training provider.
The training provider adds the apprentice using the Levy transfer route.
You’ll find the funding approval request under:
- Your cohort requests → Ready to review
Approve the request and the learner will be funded from your Levy account from that point forward.

📎 Additional Resources

This article provides guidance on how employers can use the apprenticeship service to approve funding requests