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Save and Sync Your SharePoint Folder

This articles guides you on how to access, save, and sync your SharePoint Folder

 

How to Locate and Sync Your SharePoint Folder

Your SharePoint folder is the central place where you will build and organise your apprenticeship portfolio. All your evidence, notes, and work should be stored here. You will later upload or drag-and-drop these files into the correct Aptem components for marking.
 

 

Step 1: Open the SharePoint Link from Your Email

  1. Check your student email inbox (Outlook). 
  2. You will receive a message from your training provider containing a link to your personal SharePoint folder. 
  3. Click the link – this will take you directly to your learner folder.
  4. Save the link:
    • Bookmark it in your browser (press Ctrl + D or click the star in the address bar). 
    • Or save it somewhere safe (e.g. in your notes) so you can easily return to it.

 

Step 2: Organise Your SharePoint Folder

  1. Your SharePoint folder is your personal workspace.
  2. Keep it tidy by labelling things clearly, but we will set up any subfolders with you at our meetings.
  3. This will help you later when linking work to the correct Aptem components.

 

Step 3: Sync Your SharePoint Folder (Optional but Recommended)

To make saving files easier, you can sync your folder so it appears like a normal folder on your computer:
  1. Open your SharePoint folder in the browser.
  2. At the top of the page, click Sync. 
  3. Sign in with your Microsoft 365 apprenticeship account if prompted. 
  4. Your SharePoint folder will now appear in OneDrive on your computer’s File Explorer (Windows) or Finder (Mac).
    • This means you can create files but also drag and drop files directly from your desktop without logging in each time.

 

Step 4: Uploading and Saving Work

  • Most of your assignment templates will be created and uploaded for you.
  • Drag and drop files into your learner folder. 
  • Or click Upload → Files to add documents, images, or other evidence. 
  • Keep your portfolio evidence up to date, clearly labelled and well organised. 

 

Step 5: Using Your SharePoint Folder with Aptem

  • Your SharePoint folder is where you store and prepare your evidence. 
  • When you need to submit work in Aptem for marking:
    1. Go to your saved SharePoint folder link or sync'd folder.
    2. Select the file you want (download it if you are using a browser rather than the sync'd folder)
    3. Upload or drag-and-drop it into the correct Aptem component.
  • This ensures your tutor can review and mark your work towards your apprenticeship.

 

Troubleshooting Tips

  • Lost the email? Ask our support team to resend your SharePoint link. 
  • Sync not working. Make sure you are signed into OneDrive with your apprenticeship account and check with your employer whether you are permitted to do so.
  • Uploaded to the wrong place? Move the file in SharePoint or ask us for help. 
 
✅ You are now ready to use your SharePoint folder as the home for your apprenticeship portfolio and upload evidence into Aptem for marking.